Eastleigh Borough Council
Councillors:
39
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Bursledon Windmill Joint Management Committee - Eastleigh
Meeting Times
Scheduled Time
Start:
Thursday, 25th November 2021
10:30 AM
Thursday, 25th November 2021
10:30 AM
End:
Thursday, 25th November 2021
11:30 AM
Thursday, 25th November 2021
11:30 AM
Actual Time
Started:
Thursday, 25th November 2021
10:32 AM
Thursday, 25th November 2021
10:32 AM
Finished:
Thursday, 25th November 2021
3:18 PM
Thursday, 25th November 2021
3:18 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
25 Nov 2021
25 Nov 2021
Location:
Via Teams:
Via Teams:
Meeting Attendees
Vice-Chair
Leader of the Council; Cabinet Member for Planning and Property
Member
Cabinet Member for Health and Social Policy
Member
Cabinet Member for the Environment
Member
Councillor Marion Penn
Bursledon Parish Council
Present, as expected
Member
Deborah Neubauer
Hampshire Cultural Trust
Apologies
Member
Jessica Reilly
Hampshire Cultural Trust
In attendance
Advisor
Mrs Sutton
Hampshire Buildings Preservation Trust
In attendance
Officer
Local Area Manager
Ross McClean
In attendance
Officer
Jo Rennison
In attendance
Officer
Assistant Local Area Manager
Becky Wiseman
Expected
Public
Wayne Irish
Hampshire Buildings Preservation Trust
In attendance
Agenda
1
Confirmation of Election of Chair for 2021/2022
Minutes
The Chairmanship of the Joint Management Committee alternates annually between the two authorities. For the year 2021/22 the Chairman should be appointed from the Borough Council members of the Committee.
RESOLVED –
It was confirmed that Councillor Broadhurst was the appointed Chair of the Joint Management Committee for the 2021/22 municipal year.
RESOLVED –
It was confirmed that Councillor Broadhurst was the appointed Chair of the Joint Management Committee for the 2021/22 municipal year.
2
Confirmation of Election of Vice-Chair for 2021/2022
Minutes
The Vice-Chairmanship alternates annually between the two authorities. For the year 2021/22 the Vice-Chairman should be appointed from the County Council members of the Committee.
RESOLVED –
That Councillor House be appointed Vice-Chair of the Joint Management Committee for the 2021/22 municipal year.
RESOLVED –
That Councillor House be appointed Vice-Chair of the Joint Management Committee for the 2021/22 municipal year.
4
Minutes
To consider the minutes of the meeting held on 15 July 2021.
Attachments:
- Document Minutes , 15/07/2021 Bursledon Windmill Joint Management Committee 17 Nov 2021
Minutes
RESOLVED –
That the Minutes of the meeting held on 15 July 2021 were agreed as a correct record.
That the Minutes of the meeting held on 15 July 2021 were agreed as a correct record.
5
Community Manager's Report
Attachments:
- Document FINAL Bursledon Windmill JMC Community Managers Report Jul 21 - Oct 21 17 Nov 2021
Minutes
Emma Banks, the Community Manager representing the Hampshire Cultural Trust, presented a report (Agenda Item 5) on activities at or relating to Bursledon Windmill covering the period from July to October 2021.
The Local Area Manager, Ross McClean, stated he was pleased to see visitors returning after Covid-19. He offered his help with social media promotion through Eastleigh Borough Council outlets if it was needed.
The Local Area Manager, Ross McClean, stated he was pleased to see visitors returning after Covid-19. He offered his help with social media promotion through Eastleigh Borough Council outlets if it was needed.
6
HCC Property Services Update
Attachments:
- Document C10302 Bursledon Windmill Update 20211115 17 Nov 2021
Minutes
Emma Banks, the Community Manager representing the Hampshire Cultural Trust, presented the report (Agenda Item 6) on the progress and scope of works needed in order to make the windmill functional again.
There was a discussion which included the following points:
· A forecast request of when the mill could be open and operating again.
· Concerns that there could be difficulties in finding workmen able to carry out repairs within the tender process.
· The lack of a long-term plan for funding the ongoing maintenance and costs.
ACTION: The Local Area Manager requested that Hampshire Cultural Trust and Hampshire County Council produce and share an action plan for the timeline for the mill to start working again, ideally ahead of the next meeting on February 2 2022.
There was a discussion which included the following points:
· A forecast request of when the mill could be open and operating again.
· Concerns that there could be difficulties in finding workmen able to carry out repairs within the tender process.
· The lack of a long-term plan for funding the ongoing maintenance and costs.
ACTION: The Local Area Manager requested that Hampshire Cultural Trust and Hampshire County Council produce and share an action plan for the timeline for the mill to start working again, ideally ahead of the next meeting on February 2 2022.
7
Finance Report
Attachments:
- Document Q2 21-22 Bursledon Windmill JMC 17 Nov 2021
Minutes
Consideration was given to the Finance Report presented by Jessica Reilly from Hampshire Cultural Trust, which provided an overview of the Windmill’s performance during the Quarter 1- Quarter 2 period against the 2021/22 budget.
The Chair noted that the report did not seem to include the contribution that comes from Bursledon Parish Council.
Hampshire Cultural Trust Community Manager, Emma Banks, confirmed there was an error on the report and where it read Bursledon Windmill under the sub-heading Income, it should read Bursledon Parish Council.
Councillor Cross asked for clarity on whether the income listed from Eastleigh Borough Council (EBC) came from EBC or from Bursledon, Hamble and Hound Local Area Committee.
The Local Area Manager confirmed that it came from the Local Area Committee, and that there was a draft format proposal in place, which was not yet confirmed, that would start reducing the income from the Local Area Committee over the next five years to encourage Bursledon Windmill to become self-sufficient.
The Chair noted that the report did not seem to include the contribution that comes from Bursledon Parish Council.
Hampshire Cultural Trust Community Manager, Emma Banks, confirmed there was an error on the report and where it read Bursledon Windmill under the sub-heading Income, it should read Bursledon Parish Council.
Councillor Cross asked for clarity on whether the income listed from Eastleigh Borough Council (EBC) came from EBC or from Bursledon, Hamble and Hound Local Area Committee.
The Local Area Manager confirmed that it came from the Local Area Committee, and that there was a draft format proposal in place, which was not yet confirmed, that would start reducing the income from the Local Area Committee over the next five years to encourage Bursledon Windmill to become self-sufficient.
8
Date and Venue of Next Meeting
Next meeting will take place on Tuesday 15 February 2022 at 10:30am.
Venue to be confirmed.
Venue to be confirmed.
Minutes
It was agreed that the next meeting would take via Microsoft Teams on 15 February 2022 at 10:30 am.
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