Eastleigh Borough Council
Councillors:
38
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Council - Eastleigh
Meeting Times
Scheduled Time
Start:
Monday, 18th November 2024
7:00 PM
Monday, 18th November 2024
7:00 PM
End:
Monday, 18th November 2024
11:00 PM
Monday, 18th November 2024
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
18 Nov 2024
18 Nov 2024
Location:
The Point, Leigh Road, Eastleigh, SO50 9DE
The Point, Leigh Road, Eastleigh, SO50 9DE
Meeting Attendees
Member
Deputy Leader; Cabinet Member for Regeneration (south)
Member
Cabinet Member for Health and Social Policy
Member
Cabinet Member for Transport and Economy
Member
Deputy Mayor of Eastleigh
Member
Leader of the Council; Cabinet Member for Planning and Property
Member
Cabinet Member for the Environment
Member
Leader of the Independent Group
Officer
Chief Executive
James Strachan
Expected
Officer
Health and Communities Partnership Manager
Andrew Saunders
Eastleigh Borogh Council
Expected
Officer
Anna Jaggers
Expected
Secretary
Democratic Services Manager
Laura Johnston
Democratic Services Manager
Expected
Member
Councillor Karl Attrill
Hiltingbury
Present, as expected
Member
Cabinet Member for Regeneration (north) and Social Policy
Agenda
1
PUBLIC PARTICIPATION
You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on 15 November 2024.
Please let us know if you wish to attend the meeting.
Please let us know if you wish to attend the meeting.
Minutes
There was no public participation on this occasion.
2
MAYOR'S ANNOUNCEMENTS
Attachments:
- Document Mayor's Announcements - 18.11.24 25 Nov 2024
Minutes
The Mayor gave an overview of recent Civic Events (copy appended to the minutes). A minute’s silence was observed for former Mayor, June Saunders, and Steve Miller, a former Streetscene Manager.
3
PRESENTATION OF PHOTO BY MR MCGRATH MBE
Michael McGrath will present a portrait of his Great-Grandfather, Dr Daniel P McGrath who was Mayor of Eastleigh in 1955.
Minutes
The Mayor received a portrait, which was presented by Mr Michael McGrath MBE, whose Grandfather, Dr Daniel P McGrath, was Mayor of Eastleigh in 1955.
5
MINUTES
To approve as a correct record the Minutes of the Council meeting held on 15 July 2024.
Attachments:
- Document Minutes , 15/07/2024 Council 08 Nov 2024
Minutes
RESOLVED -
That the Minutes of the meeting held on 15 July 2024 be agreed as a correct record.
That the Minutes of the meeting held on 15 July 2024 be agreed as a correct record.
6
DECLARATIONS OF INTEREST
Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of interest in relation to items on the agenda on this occasion.
7
LEADER'S REPORT
Attachments:
- Document Leaders Report - 18.11.24 25 Nov 2024
Minutes
The Leader gave his report (copy appended to minutes).
8
GAMBLING ACT 2005 STATEMENT OF LICENSING PRINCIPLES
Attachments:
- Document GAMBLING ACT 2005 - STATEMENT OF PRINCIPLES 08 Nov 2024
- Document Appendix 1 Proposed Statement of Licensing Policy 2024 - 2029 08 Nov 2024
- Document Appendix 2 Consulted Statement of Licensing Principles 08 Nov 2024
- Document Appendix 3 Consultation Responses 08 Nov 2024
- Document Appendix 4 Equality Impact Assessment 08 Nov 2024
Minutes
Consideration was given to the report of the Head of Legal Services and Data Protection Officer (item 8).
RESOLVED –
That Council adopts the Statement of Licensing Principles for the period with effect from 31 January 2025.
RESOLVED –
That Council adopts the Statement of Licensing Principles for the period with effect from 31 January 2025.
9
CONSTITUTION - ANNUAL REVIEW AND UPDATES
Attachments:
- Document Updates to the Constitution Report 08 Nov 2024
- Document Appendix1- Updates to the Constitution 08 Nov 2024
- Document Appendix 2 - Revisions and Updates to Articles 08 Nov 2024
- Document Appendix 3 - Update to Scheme of Delegation 08 Nov 2024
- Document Appendix 4 - Revised CLB Structure 08 Nov 2024
- Document Appendix 5 - Company Arrangements 08 Nov 2024
Minutes
Consideration was given to the report of the Service Director – Governance and Support (Monitoring Officer) (item 9).
RESOLVED –
That Council:
(1) approved the proposed amendments to the Constitution as set out in Appendices 1-5; and
(2) delegated authority to the Service Director – Governance and Support (Monitoring Officer) to update the Constitution as necessary to reflect changes to staff job titles or to Part 7, Corporate Leadership Board Structure.
RESOLVED –
That Council:
(1) approved the proposed amendments to the Constitution as set out in Appendices 1-5; and
(2) delegated authority to the Service Director – Governance and Support (Monitoring Officer) to update the Constitution as necessary to reflect changes to staff job titles or to Part 7, Corporate Leadership Board Structure.
10
APPOINTMENT OF INDEPENDENT PERSONS
Attachments:
- Document Appointment of the Independent Persons 08 Nov 2024
- Document Appendix 1 - Appointment of Independent Persons 08 Nov 2024
Minutes
Consideration was given to the report of the Service Director – Governance and Support (Monitoring Officer) (item 10).
RESOLVED –
That Council:
(1) agreed the appointment of two Independent Persons; Ms Stephanie Duczak and Mr William Goh for a term of two and four years respectively;
(2) extended their appreciation and best wishes to Ms Elaine Burnell and Mr Chris Mardell for being the Council’s Independent Persons and for the support they provided the Monitoring Officer with Code of Conduct complaints; and
(3) agreed an amendment to the Council’s Constitution to allow the Administration Committee delegated authority to reappoint the Independent Person(s) or Independent (non-voting) Co-Opted Member(s) of Audit and Resources Committee for a term(s) of office of up to four years with the cumulative total terms of office not exceeding 10 years.
RESOLVED –
That Council:
(1) agreed the appointment of two Independent Persons; Ms Stephanie Duczak and Mr William Goh for a term of two and four years respectively;
(2) extended their appreciation and best wishes to Ms Elaine Burnell and Mr Chris Mardell for being the Council’s Independent Persons and for the support they provided the Monitoring Officer with Code of Conduct complaints; and
(3) agreed an amendment to the Council’s Constitution to allow the Administration Committee delegated authority to reappoint the Independent Person(s) or Independent (non-voting) Co-Opted Member(s) of Audit and Resources Committee for a term(s) of office of up to four years with the cumulative total terms of office not exceeding 10 years.
11
CABINET STATEMENTS
To receive the following written statements by Members of the Cabinet on relevant portfolio matters and to deal with any related questions:
a. Cabinet Member for Health and Wellbeing – Councillor Craig
b. Cabinet Member for Social Policy and Regeneration (North) – Councillor Bicknell
a. Cabinet Member for Health and Wellbeing – Councillor Craig
b. Cabinet Member for Social Policy and Regeneration (North) – Councillor Bicknell
Attachments:
- Document Cabinet Statement - Health and Wellbeing 08 Nov 2024
- Document Cabinet Statement - Social Policy and Regeneration North 08 Nov 2024
- Document Cabinet Statement - Environment 25 Nov 2024
Minutes
RESOLVED –
That the Cabinet Statements, as set out in the agenda pack and appended to the minutes, be noted.
That the Cabinet Statements, as set out in the agenda pack and appended to the minutes, be noted.
12
COUNCILLORS' QUESTIONS
To deal with questions from Councillors to the Leader and Cabinet Members on Cabinet decisions, performance and strategy.
Attachments:
- Document QUESTIONS FOR COUNCIL MEETING 08 Nov 2024
Minutes
There were Councillors questions as set out in the Agenda, and supplementary questions were answered by the Leader and relevant Cabinet Members.
Councillor Craig requested that her response to Councillor Broomfield’s question regarding CCTV be placed on record in the minutes:
“The CCTV review project experienced some delays due to staffing changes, but the recent report presented for scrutiny at both the P&P; Committee and Cabinet followed a public consultation (via a Citizen Space portal, published in the media and through partner organisations). The consultation was also promoted to partner organisations and Parish Councils, which included Eastleigh BID and the police. With over 1,100 responses to the survey, the project board determined that funding should be sought for the provision of some new CCTV cameras, and the need for a revised control room, also supporting the parking service (with barrier-controlled car parks).
Meetings have now been arranged with two neighbouring authorities that have recently upgraded their CCTV systems and the current CCTV control room provider will meet with the Service Director for Neighbourhoods and Green Spaces this coming week, to discuss options for the service to not only explore efficiency savings but also support the potential for new cameras in the public realm and the upgraded parking systems to be installed in a number of car parks in Eastleigh.
During Quarter 3 and Quarter 4 of 2024/25, Parish Councils and partner organisations will be further consulted as our options become clearer on what systems and services can be provided to parishes.
The Chief Executive has contacted the PCC office, to actively prepare a bid for funding for the provision of public realm CCTV cameras. Should the bid be successful, the location of any new cameras to be determined by future engagement with the Local Area Committees and Parish Councils.”
Councillor Craig requested that her response to Councillor Broomfield’s question regarding CCTV be placed on record in the minutes:
“The CCTV review project experienced some delays due to staffing changes, but the recent report presented for scrutiny at both the P&P; Committee and Cabinet followed a public consultation (via a Citizen Space portal, published in the media and through partner organisations). The consultation was also promoted to partner organisations and Parish Councils, which included Eastleigh BID and the police. With over 1,100 responses to the survey, the project board determined that funding should be sought for the provision of some new CCTV cameras, and the need for a revised control room, also supporting the parking service (with barrier-controlled car parks).
Meetings have now been arranged with two neighbouring authorities that have recently upgraded their CCTV systems and the current CCTV control room provider will meet with the Service Director for Neighbourhoods and Green Spaces this coming week, to discuss options for the service to not only explore efficiency savings but also support the potential for new cameras in the public realm and the upgraded parking systems to be installed in a number of car parks in Eastleigh.
During Quarter 3 and Quarter 4 of 2024/25, Parish Councils and partner organisations will be further consulted as our options become clearer on what systems and services can be provided to parishes.
The Chief Executive has contacted the PCC office, to actively prepare a bid for funding for the provision of public realm CCTV cameras. Should the bid be successful, the location of any new cameras to be determined by future engagement with the Local Area Committees and Parish Councils.”
13
RESOLVED ITEMS - FOR NOTING AND QUESTIONS ONLY
Minutes
RESOLVED -
That the Minutes of the following meetings be received:
CABINET
15 July 2024
31 July 2024
26 September 2024
24 October 2024
ADMINISTRATION COMMITTEE
7 October 2024
AUDIT AND RESOURCES COMMITTEE
11 July 2024
29 July 2024
24 September 2024
POLICY AND PERFORMANCE SCRUTINY PANEL
10 July 2024
19 September 2024
17 October 2024
LICENSING COMMITTEE
30 October 2024
BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCAL AREA COMMITTEE
17 July 2024
BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE
18 July 2024
5 September 2024
CHANDLER'S FORD AND HILTINGBURY LOCAL AREA COMMITTEE
11 September 2024
EASTLEIGH LOCAL AREA COMMITTEE
23 July 2024
3 September 2024
5 November 2024
HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE
22 July 2024
9 September 2024
That the Minutes of the following meetings be received:
CABINET
15 July 2024
31 July 2024
26 September 2024
24 October 2024
ADMINISTRATION COMMITTEE
7 October 2024
AUDIT AND RESOURCES COMMITTEE
11 July 2024
29 July 2024
24 September 2024
POLICY AND PERFORMANCE SCRUTINY PANEL
10 July 2024
19 September 2024
17 October 2024
LICENSING COMMITTEE
30 October 2024
BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCAL AREA COMMITTEE
17 July 2024
BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE
18 July 2024
5 September 2024
CHANDLER'S FORD AND HILTINGBURY LOCAL AREA COMMITTEE
11 September 2024
EASTLEIGH LOCAL AREA COMMITTEE
23 July 2024
3 September 2024
5 November 2024
HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE
22 July 2024
9 September 2024
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