Eastleigh Borough Council
Councillors:
38
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Administration Committee - Eastleigh
Meeting Times
Scheduled Time
Start:
Monday, 7th October 2024
6:00 PM
Monday, 7th October 2024
6:00 PM
End:
Monday, 7th October 2024
10:00 PM
Monday, 7th October 2024
10:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
07 Oct 2024
07 Oct 2024
Location:
11/12/13, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
11/12/13, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Meeting Attendees
Vice-Chair
Leader of the Council; Cabinet Member for Planning and Property
Member
Cabinet Member for Transport and Economy
Member
Leader of the Independent Group
Chair
Deputy Leader; Cabinet Member for Regeneration (south)
Officer
Senior Licensing Officer
Andy Jeffery
Senior Licensing Officer
Expected
Agenda
0
Change of polling station venue for ES3
Attachments:
Minutes
The Chair read an update from the Electoral Services Manager regarding a change of polling station venue for ES3 (appended to minutes).
Councillor Parker Jones requested that communication goes out within the area to ensure people are aware ahead of any election.
RESOLVED –
That the Administration Committee NOTED the update.
Councillor Parker Jones requested that communication goes out within the area to ensure people are aware ahead of any election.
RESOLVED –
That the Administration Committee NOTED the update.
0
RECOMMENDED ITEMS (REQUIRING A DECISION)
Minutes
0
RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)
Minutes
0
Public Participation
Minutes
There was no public participation on this occasion.
3
Declarations of Interest
Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of interest in relation to items of business at this point on the agenda.
4
Minutes
To consider the Minutes of the meeting held on 21 November 2023
Attachments:
- Document Minutes , 21/11/2023 Administration Committee 27 Sep 2024
Minutes
RESOLVED -
That the Minutes of the meeting held on 21 November 2023 be confirmed and signed by the Chair as a correct record.
That the Minutes of the meeting held on 21 November 2023 be confirmed and signed by the Chair as a correct record.
5
Hackney Carriage and Private Hire Fees and Charges
Attachments:
- Document Hackney Carriage & Private Hire Fees & Chargesreport 27 Sep 2024
- Document Appendix1 Taxi fees notice 2024 27 Sep 2024
- Document Appendix2 Equality Impact Assessment HCPH Fees and Charges 27 Sep 2024
Minutes
The Senior Licensing Officer presented the report (Agenda Item 5).
RESOLVED –
That the Administration Committee:
(1) Considered the proposed fees and charges as set out in the report;
(2) Approved the commencement of a 28 day consultation on the proposed fees and charges along with the notice to be advertised;
(3) Delegated responsibility to consider any comments received from the consultation to the Head of Legal Services (Acting); and
(4) Delegated the approval of the fees and charges, after considering any comments from the consultation, to the Head of Legal Services (Acting).
RESOLVED –
That the Administration Committee:
(1) Considered the proposed fees and charges as set out in the report;
(2) Approved the commencement of a 28 day consultation on the proposed fees and charges along with the notice to be advertised;
(3) Delegated responsibility to consider any comments received from the consultation to the Head of Legal Services (Acting); and
(4) Delegated the approval of the fees and charges, after considering any comments from the consultation, to the Head of Legal Services (Acting).
6
Approval of Suspension of Councillor Attendance Rules - Cllr George Baker
Attachments:
- Document Approval of Suspension of Cllr Attendance Rules GB 27 Sep 2024
Minutes
The Service Director Governance and Support (Monitoring Officer) presented the report of the Democratic Services Manager (Agenda Item 6).
The Administration Committee passed on their well wishes to Councillor Baker.
RESOLVED –
That the Administration Committee APPROVED a suspension pursuant to Section 85 of the Local Government Act 1972, of the six month Councillor attendance rule for Councillor George Baker.
The Administration Committee passed on their well wishes to Councillor Baker.
RESOLVED –
That the Administration Committee APPROVED a suspension pursuant to Section 85 of the Local Government Act 1972, of the six month Councillor attendance rule for Councillor George Baker.
7
Approval of Suspension of Councillor Attendance Rules - Cllr Darshan Mann
Attachments:
- Document Approval of Suspension of Cllr Attendance Rules DM 27 Sep 2024
Minutes
The Service Director Governance and Support (Monitoring Officer) presented the report of the Democratic Services Manager (Agenda Item 7),
The Administration Committee passed on their well wishes to Councillor Mann.
RESOLVED –
That the Administration Committee APPROVED a suspension pursuant to Section 85 of the Local Government Act 1972, of the six month Councillor attendance rule for Councillor Darshan Mann.
The Administration Committee passed on their well wishes to Councillor Mann.
RESOLVED –
That the Administration Committee APPROVED a suspension pursuant to Section 85 of the Local Government Act 1972, of the six month Councillor attendance rule for Councillor Darshan Mann.
8
Councillors' Allowances - Actual Amounts Paid for the Year 2023/24
Attachments:
- Document Councillor Allowances 23-24 27 Sep 2024
- Document Appendix1 27 Sep 2024
- Document Appendix2 27 Sep 2024
Minutes
The Service Director Governance and Support (Monitoring Officer) presented the report of the Democratic Services Manager (Agenda Item 8).
There was some debate around councillor expenses, and how it is important that councillors feel able to claim expenses related to their role in the current political climate.
RESOLVED –
That the Administration Committee NOTED the allowances paid in 2023/2024.
There was some debate around councillor expenses, and how it is important that councillors feel able to claim expenses related to their role in the current political climate.
RESOLVED –
That the Administration Committee NOTED the allowances paid in 2023/2024.
9
Appointment of Independent Person
Attachments:
- Document Appointment of the Independent Persons 27 Sep 2024
- Document Recruitment Pack for Independent Person Appendix 1 27 Sep 2024
Minutes
The Service Director Governance and Support (Monitoring Officer) presented the report (Agenda Item 9).
The Administration Committee recorded their thanks to Ms Elaine Burnell and Mr Chris Mardell for their support over the years, and welcomed Ms Stephanie Duczak and Mr William Goh to the role.
RESOLVED –
That the Administration Committee:
(1) Considered the outcome of the panel interviews and the recommended appointment of two Independent Persons;
(2) Recommended the appointment to Council of two Independent Persons; Ms Stephanie Duczak and Mr William Goh for a term of two and four years respectively;
(3) Extended their appreciation and best wishes to Ms Elaine Burnell and Mr Chris Mardell for being the Council’s Independent Persons and for the support they provided the Monitoring Officer with Code of Conduct complaints; and
(4) Recommended an amendment to the Council’s Constitution to allow the Administration Committee delegated authority to reappoint the Independent Person(s) or Independent (non-voting) Co-Opted Member(s) of Audit and Resources Committee for a term(s) of office of up to four years with the cumulative total terms of office not exceeding 10 years.
The Administration Committee recorded their thanks to Ms Elaine Burnell and Mr Chris Mardell for their support over the years, and welcomed Ms Stephanie Duczak and Mr William Goh to the role.
RESOLVED –
That the Administration Committee:
(1) Considered the outcome of the panel interviews and the recommended appointment of two Independent Persons;
(2) Recommended the appointment to Council of two Independent Persons; Ms Stephanie Duczak and Mr William Goh for a term of two and four years respectively;
(3) Extended their appreciation and best wishes to Ms Elaine Burnell and Mr Chris Mardell for being the Council’s Independent Persons and for the support they provided the Monitoring Officer with Code of Conduct complaints; and
(4) Recommended an amendment to the Council’s Constitution to allow the Administration Committee delegated authority to reappoint the Independent Person(s) or Independent (non-voting) Co-Opted Member(s) of Audit and Resources Committee for a term(s) of office of up to four years with the cumulative total terms of office not exceeding 10 years.
10
Annual Code of Conduct Review
Attachments:
- Document Annual code of conduct report 202324 AdminCom Oct24 27 Sep 2024
Minutes
The Service Director Governance and Support (Monitoring Officer) presented the report (Agenda Item 10).
RESOLVED –
That the Administration Committee NOTED the report.
RESOLVED –
That the Administration Committee NOTED the report.
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