Doncaster Metripolitan Council
Councillors:
56
Wards:
22
Committees:
25
Meetings (2025):
88
Meetings (2024):
113
Meeting
Elections and Democratic Structures Committee - Doncaster
Meeting Times
Scheduled Time
Start:
Tuesday, 11th February 2025
10:00 AM
Tuesday, 11th February 2025
10:00 AM
End:
Tuesday, 11th February 2025
2:00 PM
Tuesday, 11th February 2025
2:00 PM
Actual Time
Started:
Tuesday, 11th February 2025
12:00 AM
Tuesday, 11th February 2025
12:00 AM
Finished:
Tuesday, 11th February 2025
12:00 AM
Tuesday, 11th February 2025
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
11 Feb 2025
11 Feb 2025
Location:
Council Chamber, Civic Office, Waterdale, Doncaster DN1 3BU
Council Chamber, Civic Office, Waterdale, Doncaster DN1 3BU
Meeting Attendees
Committee Member
Cabinet Member for Neighbourhoods, Planning and Public Health
Committee Member
Cabinet Member for Adults, Wellbeing and Culture
Chair
Councillor Emma Muddiman-Rawlins
Present, as expected
Committee Member
Councillor Duncan Anderson
Absent
Committee Member
Councillor Susan Durant
Absent
Committee Member
Councillor Debbie Hutchinson
Present, as expected
Committee Member
Councillor Thomas Noon
Present, as expected
Committee Member
Councillor Rob Reid
Absent
Agenda
0
A. Reports where the public and press may not be excluded.
1
Apologies for absence.
2
To consider the extent, if any, to which the public and press are to be excluded from the meeting.
3
Declarations of Interest, if any.
Minutes
There were no declarations made at the meeting.
4
Minutes of the Elections and Democratic Structures Committee Meeting held on 22nd October 2024
Attachments:
- Document 221024 final 03 Feb 2025
Minutes
RESOLVED that the minutes of the Elections and Democratic Structure Committee held on 22nd October 2024 be approved as a correct record and signed by the Chair.
5
Elections Activity
Attachments:
- Document EDSC - Elections Activity 11-02-2025-srf 03 Feb 2025
- Document EDSC - Elections Activity APPENDIX A 11-02-2025 03 Feb 2025
Minutes
The Committee received a report to provide an update on current Elections Activity and any upcoming changes, By-Elections and Neighbourhood Planning Referendums.
The report provided information and an update to Members on the preparations for the upcoming combined Local Government elections taking place on Thursday 1 May 2025.
Committee were advised the ‘Notice of Election’ for the following Elections will be published on Monday 24 March 2025 for:
· Elected Mayor for Doncaster
· Local Government Councillors – all wards
· Town/Parish Councillors – all areas.
In addition, Committee were advised that a selection of Candidate and Agent briefing sessions will take place for all elections both virtually via Teams and in person on the following dates and times:
· Mayoral Candidate & Agents – Wednesday 5 March 5:30pm in person at Civic Office
· Local Government Cllrs – Tuesday 25 February – Via Teams (link on webpage)
· Local Government Cllrs – Monday 3 March 5:00pm in person at Civic Office
· Town/Parish Cllrs – Wednesday 26 February – Via Teams (link on webpage)
· Town/Parish Cllrs – Tuesday 11 March 5:00pm in person at Civic Office
Nomination Papers can be submitted between the hours of 9.30am and 4.00pm on any day (excluding weekends and bank holidays) from Monday 24 March 2025 until NO LATER THAN 4pm on Wednesday 2 April 2025.
In response to a question asking if there had been an increase in people requesting voter ID, it was advised that no increase has been noted to date however, this may change closer to the date of elections. There are national and local voter ID awareness campaigns which may prompt an increase in requests. Veteran’s ID Cards will now be accepted as a new form of ID for this election.
It was noted Candidate & Agent Briefing Sessions arranged to take place via MS Teams will commence at 5.00pm.
In response to a question raised for the suitability of the Polling Station sited on Welfare Road, Woodlands for residents residing in the Woodlands New Estate Square, feedback has been received noting the distance is too far to access, Officers to investigate concerns.
Full details of the Elections Activity progress were highlighted within the report.
RESOLVED that the report be noted.
The report provided information and an update to Members on the preparations for the upcoming combined Local Government elections taking place on Thursday 1 May 2025.
Committee were advised the ‘Notice of Election’ for the following Elections will be published on Monday 24 March 2025 for:
· Elected Mayor for Doncaster
· Local Government Councillors – all wards
· Town/Parish Councillors – all areas.
In addition, Committee were advised that a selection of Candidate and Agent briefing sessions will take place for all elections both virtually via Teams and in person on the following dates and times:
· Mayoral Candidate & Agents – Wednesday 5 March 5:30pm in person at Civic Office
· Local Government Cllrs – Tuesday 25 February – Via Teams (link on webpage)
· Local Government Cllrs – Monday 3 March 5:00pm in person at Civic Office
· Town/Parish Cllrs – Wednesday 26 February – Via Teams (link on webpage)
· Town/Parish Cllrs – Tuesday 11 March 5:00pm in person at Civic Office
Nomination Papers can be submitted between the hours of 9.30am and 4.00pm on any day (excluding weekends and bank holidays) from Monday 24 March 2025 until NO LATER THAN 4pm on Wednesday 2 April 2025.
In response to a question asking if there had been an increase in people requesting voter ID, it was advised that no increase has been noted to date however, this may change closer to the date of elections. There are national and local voter ID awareness campaigns which may prompt an increase in requests. Veteran’s ID Cards will now be accepted as a new form of ID for this election.
It was noted Candidate & Agent Briefing Sessions arranged to take place via MS Teams will commence at 5.00pm.
In response to a question raised for the suitability of the Polling Station sited on Welfare Road, Woodlands for residents residing in the Woodlands New Estate Square, feedback has been received noting the distance is too far to access, Officers to investigate concerns.
Full details of the Elections Activity progress were highlighted within the report.
RESOLVED that the report be noted.
6
Annual Canvass Update
Attachments:
- Document EDSC - Annual Canvass Update 11-02-2025 03 Feb 2025
- Document EDSC Annual Canvass Update - Appendix A 28-02-2024 03 Feb 2025
Minutes
The Committee received an update report on the number of key work streams being undertaken by the Electoral Services Team in relation to the Register of Electors and the preparations for the Annual Canvass
Full details of Doncaster’s final outcome were highlighted within paragraphs 9 to 17 of the report.
RESOLVED that the report be noted.
Full details of Doncaster’s final outcome were highlighted within paragraphs 9 to 17 of the report.
RESOLVED that the report be noted.
7
Review of Polling Districts and Polling Places
Attachments:
- Document EDSC - Review of Polling Districts and Polling Places 11-02-2025 03 Feb 2025
- Document EDSC Review of Polling Districts and Polling Places Appendix A 11-02-2025 03 Feb 2025
Minutes
The Committee received a report providing details of the outcome of the Review of Polling Districts and Polling Places and the Returning Officers final recommendations for future polling arrangements.
Full details of this outcome were highlighted in Appendix A.
Members thanked Trina, her team and all those who worked on all aspects of the elections to ensure its success.
RESOLVED that the report and the changes to polling districts and places described in Appendix A be approved.
Full details of this outcome were highlighted in Appendix A.
Members thanked Trina, her team and all those who worked on all aspects of the elections to ensure its success.
RESOLVED that the report and the changes to polling districts and places described in Appendix A be approved.
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