Basingstoke & Dean Borough Council
Councillors:
54
Wards:
18
Committees:
22
Meetings (2025):
71
Meetings (2024):
72
Meeting
Cabinet - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Tuesday, 8th July 2025
6:30 PM
Tuesday, 8th July 2025
6:30 PM
End:
Tuesday, 8th July 2025
9:00 PM
Tuesday, 8th July 2025
9:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
08 Jul 2025
08 Jul 2025
Location:
Committee Rooms 1 & 2 - Deanes
Committee Rooms 1 & 2 - Deanes
Webcast:
Available
Available
Meeting Attendees
Committee Member
Cabinet Member for Major Projects and Regeneration
Committee Member
Co-Leader and Cabinet Member for Finance and Property
Committee Member
Cabinet Member for Climate and Ecological Emergency
Chair
Leader
Committee Member
Cabinet Member for Residents’ Services and Housing
Committee Member
Cabinet Member for Strategic Planning and Infrastructure
Committee Member
Cabinet Member for Communities, Partnerships and Inclusion
Committee Member
Cabinet Member for Sports, Leisure and Culture
Agenda
1
Apologies for absence
Minutes
Apologies were received from Councillor Tomblin.
2
Declarations of interest
Minutes
There were no declarations of interest.
3
Urgent matters
To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.
Minutes
There were no urgent matters.
4
Minutes of the meeting held on 10 June 2025
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document Printed minutes 10062025 1830 Cabinet 25 Jun 2025
Minutes
The minutes of the meeting held on 10 June 2025 were confirmed as an accurate record and signed by the Chair.
5
Leader and Portfolio Holders Announcements
Minutes
The Cabinet Member for Communities, Partnerships and Inclusion affirmed support for Citizens Advice Basingstoke and commended the staff and volunteers having to contend with being evicted from the Discovery Centre by Hampshire County Council (HCC). He stated that temporary accommodation had been secured in Chineham and limited accommodation in the library area, to maintain a minimal town centre presence, was being pursued. He added that further options to return the service to the town centre were under consideration. He concluded that with council funding, outreach work by Citizens Advice was active in Popley, Buckskin and Oakridge.
The Cabinet Member for Sports, Leisure and Culture provided a summary of the programme of events at Basingstoke Festival. He thanked officers from the Arts and Culture team and volunteers who helped deliver a successful festival of arts. He added that several performances took place in and around the town centre and travelled out across the borough making it accessible to all. He gave thanks to the performers and artists involved in the festival. He highlighted a range of further free activities for children to be held during August and a new extreme sports event, designed for teenagers and young adults, to be held on 26 July 2025 in the War Memorial Park.
The Cabinet Member for Residents’ Services and Housing provided an update on the progress to introduce a food waste service. She stated that 3.4 million bin liners and 54,000 caddies had been received so far and gave thanks to staff involved in unloading and storing them ready for delivery to residents during August and September. It was highlighted that all residents would receive a letter regarding the new service due to start on 6th October 2025 and leaflets would be provided in the caddies. Further information could also be found on the council’s website.
The Leader highlighted a survey concerning Local Government Reorganisation and the promotion of a North Hampshire Unitary Authority encompassing Basingstoke and Deane, Hart and Rushmoor, to deliver all services to residents in that area. He urged all residents to take part in the survey which was available on the council’s website.
The Cabinet Member for Sports, Leisure and Culture provided a summary of the programme of events at Basingstoke Festival. He thanked officers from the Arts and Culture team and volunteers who helped deliver a successful festival of arts. He added that several performances took place in and around the town centre and travelled out across the borough making it accessible to all. He gave thanks to the performers and artists involved in the festival. He highlighted a range of further free activities for children to be held during August and a new extreme sports event, designed for teenagers and young adults, to be held on 26 July 2025 in the War Memorial Park.
The Cabinet Member for Residents’ Services and Housing provided an update on the progress to introduce a food waste service. She stated that 3.4 million bin liners and 54,000 caddies had been received so far and gave thanks to staff involved in unloading and storing them ready for delivery to residents during August and September. It was highlighted that all residents would receive a letter regarding the new service due to start on 6th October 2025 and leaflets would be provided in the caddies. Further information could also be found on the council’s website.
The Leader highlighted a survey concerning Local Government Reorganisation and the promotion of a North Hampshire Unitary Authority encompassing Basingstoke and Deane, Hart and Rushmoor, to deliver all services to residents in that area. He urged all residents to take part in the survey which was available on the council’s website.
6
Capital Programme Outturn for 2024/25
This report presents the final capital outturn position for 2024/25, compares it with the latest approved budget, and provides explanations of the significant variances.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Attachments:
- Document Capital Programme Outturn 2024-25 Cabinet 25 Jun 2025
Minutes
The Cabinet Member for Finance and Property introduced a report which presented the final capital outturn position for 2024/25 which was £2.908 million lower than the latest approved budget. It was explained that the discrepancy mainly related to challenges in delivering schemes and therefore some schemes had been rephased to later years. Additions to the capital programme which required council approval were highlighted which included schemes funded from S106 contributions, a new Capital Contingency Fund and a virement related to additional works at the Down Grange BMX track. It was further explained that the capital programme had been reviewed and appropriate action would be taken to mitigate the challenges for scheme delivery when delivering the 2025/26 capital programme.
Recommendation to Council: That Council note:
1. That the actual capital spending in 2024/25 was £27.362M as shown in Table 3. This is £2.908M less than the latest agreed capital programme budget of £30.270M. The actual capital financing in 2024/25 is also shown in Table 3 of the report.
2. The 2024/25 significant outturn variations and explanations for them are shown in Appendix 1 and section 2 of the report.
3. The addition of £0.014M to the programme and rephasing since the last reported position in February 2025, under delegated powers, as shown in Table 4 and paragraphs 2.5 to 2.7 of the report.
4. The impact of scheme variances for 2024/25 on future years’ capital expenditure has been included in the revised capital programme to 2028/29 aligned to Council Plan Priorities.
5. The revised capital programme for 2025/26 to 2028/29, adjusted for slippage and rephasing and additions contained within section 3 of the report and detailed in Appendices 2 and 3 of the report.
6. That the capital programme remains fully funded from the council’s own resources up to 2028/29, based on the latest forecast of available resources.
That Council approve:
7. Additions to the capital programme of £0.192M shown in Appendix 2 and as detailed in paragraphs 3.17 and 3.18 of the report as follows:
· Open Space Improvements - £0.016M in 2025/26 funded from S106 Developers’ Contributions
· Replacement/refurbishment of community facilities - £0.115M funded from S106 Developers’ Contributions
· Home improvement assistance fund - £0.061M in 2025/26 funded from additional external grant funding
8. A new capital scheme named Capital Contingency Fund with a scheme budget of £0.150M in 2025/26 funded from a draw from the General Reserve For Capital Purposes as detailed in paragraph 3.19. of the report.
9. The other capital programme changes shown in Appendix 2 including 2024/25 outturn and future years rephasing, savings and a scheme virement detailed in paragraph 3.24 of the report, relating to additional works at the Down Grange BMX track (£0.040M in 2025/26).
10. The revised capital programme for 2025/26 to 2028/29 as shown in Appendix 3 and the capital programme financing as shown in section 3 of the report.
Recommendation to Council: That Council note:
1. That the actual capital spending in 2024/25 was £27.362M as shown in Table 3. This is £2.908M less than the latest agreed capital programme budget of £30.270M. The actual capital financing in 2024/25 is also shown in Table 3 of the report.
2. The 2024/25 significant outturn variations and explanations for them are shown in Appendix 1 and section 2 of the report.
3. The addition of £0.014M to the programme and rephasing since the last reported position in February 2025, under delegated powers, as shown in Table 4 and paragraphs 2.5 to 2.7 of the report.
4. The impact of scheme variances for 2024/25 on future years’ capital expenditure has been included in the revised capital programme to 2028/29 aligned to Council Plan Priorities.
5. The revised capital programme for 2025/26 to 2028/29, adjusted for slippage and rephasing and additions contained within section 3 of the report and detailed in Appendices 2 and 3 of the report.
6. That the capital programme remains fully funded from the council’s own resources up to 2028/29, based on the latest forecast of available resources.
That Council approve:
7. Additions to the capital programme of £0.192M shown in Appendix 2 and as detailed in paragraphs 3.17 and 3.18 of the report as follows:
· Open Space Improvements - £0.016M in 2025/26 funded from S106 Developers’ Contributions
· Replacement/refurbishment of community facilities - £0.115M funded from S106 Developers’ Contributions
· Home improvement assistance fund - £0.061M in 2025/26 funded from additional external grant funding
8. A new capital scheme named Capital Contingency Fund with a scheme budget of £0.150M in 2025/26 funded from a draw from the General Reserve For Capital Purposes as detailed in paragraph 3.19. of the report.
9. The other capital programme changes shown in Appendix 2 including 2024/25 outturn and future years rephasing, savings and a scheme virement detailed in paragraph 3.24 of the report, relating to additional works at the Down Grange BMX track (£0.040M in 2025/26).
10. The revised capital programme for 2025/26 to 2028/29 as shown in Appendix 3 and the capital programme financing as shown in section 3 of the report.
7
Revenue Outturn Report 2024/25
This report sets out the outturn position as at the 31 March 2025 for revenue expenditure and income against the budget that was approved by Council in February 2024.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Attachments:
- Document Revenue Outturn Report 2024-25 Cabinet 25 Jun 2025
Minutes
Cabinet considered a report which set out the outturn position as at 31 March 2025 for revenue expenditure and income against the approved budget. The report presented an overall net expenditure surplus of £1.09 million which related to a number of unspent Government Grants which would be transferred to appropriate reserves and a range of other variations including additional income from kerbside recycling and bring bank sites due to favourable wholesale market prices, higher than expected returns on investments and an adverse variance related to higher utility costs at council owned leisure facilities. The Cabinet Member for Finance and Property explained that it was proposed to transfer £0.29 million of unearmarked surplus to the Medium Term Financial Strategy Risk Reserve to fund future revenue expenditure and transfer £0.8 million to the Budget Carry Forward Reserve.
Resolved: To note:
1. The net revenue expenditure on services in 2024/25, before year end transfers to reserves, resulted in a favourable variance of £1.09M lower than the budget approved by Council in February 2024, as detailed in sections 2 and 7 of the report;
2. The year end contributions to reserves that have been proposed in line with financial policies, as detailed in section 3 of the report;
3. The achievement of planned savings and pressures for 2024/25 as detailed in section 7 of the report; and
4. That budget virements amounting to £0.85M were processed during quarter four, as summarised in section 8.
Recommendation to Council: That Council approve:
The proposed transfer of the outturn surplus of £1.09M to earmarked revenue reserves as detailed in section 3 of the report:
· To the Budget Carry Forward Reserve £0.80M; and
· To the MTFS Risk Reserve £0.29M
Resolved: To note:
1. The net revenue expenditure on services in 2024/25, before year end transfers to reserves, resulted in a favourable variance of £1.09M lower than the budget approved by Council in February 2024, as detailed in sections 2 and 7 of the report;
2. The year end contributions to reserves that have been proposed in line with financial policies, as detailed in section 3 of the report;
3. The achievement of planned savings and pressures for 2024/25 as detailed in section 7 of the report; and
4. That budget virements amounting to £0.85M were processed during quarter four, as summarised in section 8.
Recommendation to Council: That Council approve:
The proposed transfer of the outturn surplus of £1.09M to earmarked revenue reserves as detailed in section 3 of the report:
· To the Budget Carry Forward Reserve £0.80M; and
· To the MTFS Risk Reserve £0.29M
8
Exclusion of press and public
To consider whether, in view of the nature of the remaining items on the agenda, any of them are likely to involve the disclosure of exempt or confidential information within the terms of Schedule 12A of the Local Government Act 1972
9
Confidential/ exempt items for information
Previous Meetings
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