Basingstoke & Dean Borough Council
Councillors:
54
Wards:
18
Committees:
22
Meetings (2025):
67
Meetings (2024):
72
Meeting
Cabinet - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Tuesday, 10th December 2024
6:30 PM
Tuesday, 10th December 2024
6:30 PM
End:
Tuesday, 10th December 2024
8:00 PM
Tuesday, 10th December 2024
8:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
10 Dec 2024
10 Dec 2024
Location:
Committee Rooms 1 & 2 - Deanes
Committee Rooms 1 & 2 - Deanes
Webcast:
Available
Available
Meeting Attendees
Chair
Leader
Committee Member
Cabinet Member for Major Projects and Regeneration
Committee Member
Co-Leader and Cabinet Member for Finance and Property
Committee Member
Cabinet Member for Residents’ Services and Housing
Committee Member
Cabinet Member for Strategic Planning and Infrastructure
Committee Member
Cabinet Member for Communities, Partnerships and Inclusion
Committee Member
Cabinet Member for Sports, Leisure and Culture
Committee Member
Cabinet Member for Climate and Ecological Emergency
Agenda
1
Apologies for absence
Minutes
Apologies were received from Councillor Morrow.
2
Declarations of interest
Minutes
There were no declarations of interest.
3
Urgent matters
To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.
Minutes
There were no urgent matters.
4
Minutes of the meeting held on 5 November 2024
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document Printed minutes 05112024 1830 Cabinet 28 Nov 2024
Minutes
The minutes of the meeting held on 5 November 2024 were confirmed as an accurate record and signed by the Chair.
5
Leader and Portfolio Holders Announcements
Minutes
The Leader of the Council informed Cabinet that the Cabinet Member for Sports, Leisure and Culture was absent from the meeting as he was representing the council at the Beautiful South Awards as the council had been nominated for Basingstoke Festival. Thanks were expressed to the events team and everyone who had been involved in the programme of events and festival run in the borough over the year.
6
Park Prewett Cemetery owned by Hampshire Hospitals NHS Foundation Trust
This report provides an update on the action taken by officers in response to a council motion regarding the poor standard of maintenance of the Park Prewett Cemetery and the changes that the NHS, as the owner has implemented to address the concerns.
Recommendation from the Cabinet Member for Residents’ Services and Housing
Recommendation from the Cabinet Member for Residents’ Services and Housing
Attachments:
Minutes
Cabinet considered a report which provided an update on the action taken by officers in response to a council motion concerning the poor standard of maintenance of the Park Prewett Cemetery by the owner (NHS).
The Cabinet Member for Residents’ Services and Housing thanked the mover of the motion for meeting with officers and supporting the recommendations proposed. It was explained that a range of issues had been looked at and an assessment had been made of the liability of taking over ownership of the site. The requirements to take ownership were complex and difficult to resolve. Advice provided by officers to the NHS had resulted in a change to their maintenance schedule and improvement to the site. An offer for the NHS to utilise the council’s existing tender contract for closed churchyard maintenance had also been made.
Resolved:
1) To note the improvements in the standard of maintenance of the NHS owned cemetery, following advice given by council officers.
2) That the council provides the NHS with technical advice as required and the option to use the council’s contract for closed churchyard maintenance when the contract is retendered.
3) That the council does not take on the direct ownership of this privately owned cemetery.
The Cabinet Member for Residents’ Services and Housing thanked the mover of the motion for meeting with officers and supporting the recommendations proposed. It was explained that a range of issues had been looked at and an assessment had been made of the liability of taking over ownership of the site. The requirements to take ownership were complex and difficult to resolve. Advice provided by officers to the NHS had resulted in a change to their maintenance schedule and improvement to the site. An offer for the NHS to utilise the council’s existing tender contract for closed churchyard maintenance had also been made.
Resolved:
1) To note the improvements in the standard of maintenance of the NHS owned cemetery, following advice given by council officers.
2) That the council provides the NHS with technical advice as required and the option to use the council’s contract for closed churchyard maintenance when the contract is retendered.
3) That the council does not take on the direct ownership of this privately owned cemetery.
7
Consideration of a budget amendment made for the provision of community skips placed in each ward once each quarter
This report considers the budget amendment proposed at the full council meeting held on 22 February 2024. The amendment was £0.06M per year on an ongoing basis, to offer the placement of a skip in each of the 18 wards quarterly to allow residents to dispose of unwanted household items close to their home.
Recommendation from the Cabinet Member for Residents’ Services and Housing
Recommendation from the Cabinet Member for Residents’ Services and Housing
Attachments:
- Document Community Skip Budget Amendment 28 Nov 2024
Minutes
Cabinet considered a report in relation to a budget amendment proposed at the council meeting held on 22 February 2024 to offer the placement of a skip in each of the 18 wards in the borough on a quarterly basis to allow residents to dispose of unwanted household items. The report outlined the risks and impacts of providing the service and alternative options.
The Cabinet Member for Residents’ Services and Housing explained that the implications of providing the skip placement would require significantly more budget than proposed in the motion. The council was required to significantly reduce waste and increase the amount recycled and it was considered that the proposal to provide skips would undermine the council’s statutory duty to prioritise waste prevention and reuse above disposal. It was also highlighted there were limitations on which items could be disposed of in a skip which would need to be policed. An alternative proposal was suggested to increase the bulky waste discount for households in receipt of benefits and reduce the cost of the bulky waste service for one and two items making the service more affordable for all residents. Further initiatives such as The Great British Spring Clean were highlighted as positive steps to keep the borough clean and tidy.
Resolved: That officers do not proceed with the proposal to place skips in each ward once a quarter for residents to use for unwanted household items.
The Cabinet Member for Residents’ Services and Housing explained that the implications of providing the skip placement would require significantly more budget than proposed in the motion. The council was required to significantly reduce waste and increase the amount recycled and it was considered that the proposal to provide skips would undermine the council’s statutory duty to prioritise waste prevention and reuse above disposal. It was also highlighted there were limitations on which items could be disposed of in a skip which would need to be policed. An alternative proposal was suggested to increase the bulky waste discount for households in receipt of benefits and reduce the cost of the bulky waste service for one and two items making the service more affordable for all residents. Further initiatives such as The Great British Spring Clean were highlighted as positive steps to keep the borough clean and tidy.
Resolved: That officers do not proceed with the proposal to place skips in each ward once a quarter for residents to use for unwanted household items.
8
Quarter 2 Capital Monitoring Report as at 30 September 2024
This report informs Cabinet of any major changes in the capital programme for the period 2024/25 to 2027/28 and highlights changes in the programme since the last reported monitoring position to Council in October 2024.
The report also presents the forecast capital outturn position for 2024/25 and compares it with the latest agreed budget providing explanations for the significant variances.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
The report also presents the forecast capital outturn position for 2024/25 and compares it with the latest agreed budget providing explanations for the significant variances.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Attachments:
- Document Q2 Capital Monitoring Report 2024-25 28 Nov 2024
Minutes
Cabinet received a report which provided information of any major changes in the capital programme for the period 2024/25 to 2027/28 and highlighted changes in the programme since the last reported monitoring position to Council in October 2024. The report also presented the forecast capital outturn position for 2024/25 and compared it with the latest agreed budget.
The Co-Leader and Cabinet Member for Finance and Property highlighted two significant variances in respect of May Place and Manydown where the schemes had been rephased due to third party negotiations and funding decisions and two amendments to the capital programme regarding a budget virement related to Manydown and renaming and repurposing The Malls Scheme to encompass the town centre.
Resolved: To note
1) The forecast capital expenditure for 2024/25 of £28.882M which is £6.859M lower than the latest agreed capital programme budget of £35.741M;
2) The 2024/25 significant forecast outturn variations and explanations for them as shown in section 4 of the report;
3) The quarter two forecasts and impact of scheme variances for 2024/25 on future years’ capital expenditure;
4) The latest forecast of capital receipts, grants and contributions for 2024/25 in section 5 of the report;
5) The risks associated with the capital forecasts are as detailed in section 11 of the report;
6) The latest approved capital programme for 2024/25 to 2027/28 and the financing as shown in section 6 and detailed in Appendix 1 of the report; and
7) The capital programme remains fully funded from the council’s own resources up to 2027/28, based on the latest forecast of available resources.
Request Council to approve the following capital programme amendments as set out in paragraphs 1.7 and 1.8:
8) A budget virement of £5.365M from the Manydown Land and Infrastructure Funding Scheme to the Manydown Development scheme (2024/25 £2.365M and 2025/26 £3.000M).
9) The renaming and repurposing of The Malls Upgrading/Updating scheme to Town Centre Improvements.
The Co-Leader and Cabinet Member for Finance and Property highlighted two significant variances in respect of May Place and Manydown where the schemes had been rephased due to third party negotiations and funding decisions and two amendments to the capital programme regarding a budget virement related to Manydown and renaming and repurposing The Malls Scheme to encompass the town centre.
Resolved: To note
1) The forecast capital expenditure for 2024/25 of £28.882M which is £6.859M lower than the latest agreed capital programme budget of £35.741M;
2) The 2024/25 significant forecast outturn variations and explanations for them as shown in section 4 of the report;
3) The quarter two forecasts and impact of scheme variances for 2024/25 on future years’ capital expenditure;
4) The latest forecast of capital receipts, grants and contributions for 2024/25 in section 5 of the report;
5) The risks associated with the capital forecasts are as detailed in section 11 of the report;
6) The latest approved capital programme for 2024/25 to 2027/28 and the financing as shown in section 6 and detailed in Appendix 1 of the report; and
7) The capital programme remains fully funded from the council’s own resources up to 2027/28, based on the latest forecast of available resources.
Request Council to approve the following capital programme amendments as set out in paragraphs 1.7 and 1.8:
8) A budget virement of £5.365M from the Manydown Land and Infrastructure Funding Scheme to the Manydown Development scheme (2024/25 £2.365M and 2025/26 £3.000M).
9) The renaming and repurposing of The Malls Upgrading/Updating scheme to Town Centre Improvements.
9
Quarter 2 Revenue Monitoring Report 2024/25
This report sets out the financial position for the second quarter of the financial year 2024/25 as of 30 September 2024. The report is set out to provide the financial position and variances from budget in line with the council plan priorities, reflecting how the budget was agreed.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Attachments:
- Document Revenue Monitoring Report - Q2 2024-25 28 Nov 2024
Minutes
Cabinet received a report for noting which set out the financial position for the second quarter of the financial year 2024/25 as of 30 September 2024.
The Co-Leader and Cabinet Member for Finance and Property highlighted there were cost pressures in some areas however this was offset by higher income levels from investments and the property portfolio. Overall the revenue position showed a favourable variance against the budget which was a positive position to be in at the mid stage of the financial year.
Resolved: To note
1) the financial position for quarter 2 of 2024/25 and the forecast underspend of £0.48M for the financial year as set out in section 2 of the report;
2) the budget virements amounting to £0.41M were processed during quarter 2, as summarised in section 4 of the report;
3) the 2024/25 savings and investment in services position detailed in section 6 of the report; and
4) the risks associated with the revenue forecasts are detailed in section 9 of the report.
The Co-Leader and Cabinet Member for Finance and Property highlighted there were cost pressures in some areas however this was offset by higher income levels from investments and the property portfolio. Overall the revenue position showed a favourable variance against the budget which was a positive position to be in at the mid stage of the financial year.
Resolved: To note
1) the financial position for quarter 2 of 2024/25 and the forecast underspend of £0.48M for the financial year as set out in section 2 of the report;
2) the budget virements amounting to £0.41M were processed during quarter 2, as summarised in section 4 of the report;
3) the 2024/25 savings and investment in services position detailed in section 6 of the report; and
4) the risks associated with the revenue forecasts are detailed in section 9 of the report.
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