Basingstoke & Dean Borough Council
Councillors:
54
Wards:
18
Committees:
22
Meetings (2025):
67
Meetings (2024):
72
Meeting
Resident Services Committee - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Wednesday, 18th September 2024
6:30 PM
Wednesday, 18th September 2024
6:30 PM
End:
Wednesday, 18th September 2024
10:30 PM
Wednesday, 18th September 2024
10:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
18 Sep 2024
18 Sep 2024
Location:
Committee Rooms 1 & 2 - Deanes
Committee Rooms 1 & 2 - Deanes
Meeting Attendees
Secretary
Ellie Cole
Expected
Chair
Deputy Mayor and Chair of the Resident Services Committee
Committee Member
Committee Member
Councillor Karen Watts
Basingstoke & Deane Independent Group
Apologies, sent representative
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Committee Member
Deputy Leader of the Labour Group and Chair of the Environment and Infrastructure Committee
Reserve
Chair of the Human Resources Committee
Reserve
Chair of the Investigating and Disciplinary and Standards Appeals Committee
Reserve
Leader of the Conservative Group
Committee Member
Committee Member
Co-Leader and Cabinet Member for Finance and Property
Committee Member
Cabinet Member for Sports, Leisure and Culture
Agenda
1
Apologies for absence and substitutions
Minutes
Councillor West was replaced by Councillor Lee.
Councillor Hussey was replaced by Councillor Chatburn.
Counsellor K Watts was replaced by Councillor Oborn.
Councillor Hussey was replaced by Councillor Chatburn.
Counsellor K Watts was replaced by Councillor Oborn.
2
Declarations of interest
Minutes
There were no declarations of interest.
3
Urgent matters
To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.
Minutes
There were no urgent matters.
4
Minutes of the meeting held on 17 July 2024
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document Minutes of the meeting held on 17 July 2024 10 Sep 2024
Minutes
The minutes of the meeting held on 17 July 2024 were confirmed as a correct record and signed by the Chair.
5
Tree Appeal Single Issue Panel
Five members and two reserves are required.
Nomination received for Councillor Hussey.
Nomination received for Councillor Hussey.
Minutes
Councillors Hussey, Grassi and Chatburn were appointed to the tree appeal single issue panel.
6
Ice Rink - Response to a Council motion dated 22 February 2024
Contact Officer: Liz Suatt
This report is in response to a motion regarding the ice rink that was proposed at Council on 22 February 2024.
This report is in response to a motion regarding the ice rink that was proposed at Council on 22 February 2024.
Attachments:
- Document Report 10 Sep 2024
- Document Appendix 2 10 Sep 2024
Minutes
The Director of Regeneration introduced the report which responded to a Council Motion to investigate and examine the events that led to the current position with the Ice Rink, the council’s responsibilities and if it failed to meet documented processes, procedures or contractual responsibilities.
The Committee discussed the report and made the following comments:
Questioned whether the Council had fully carried out due diligence and its contractual responsibilities.
Sought clarification in relation to the Councils reasonable landlord responsibilities and its legal obligation to check the state of the buildings that it leased out. Questioned where the legal responsibility for Perma frost sat.
Requested the opportunity to review the terms of the lease. Officers agreed to circulate any relevant extracts.
Sought clarification on the difference between investment and operational assets.
Acknowledged that there had been a number of detailed reports on the issue over the year and that all formal decisions had been properly taken with extensive legal advice sought.
Resolved: The Committee recommends to Cabinet that:
Consider lessons learnt including whether any processes need to be amended or put in place following the issues with the Ice Rink facilities.
A review is undertaken to identify properties that are in a similar position to the Ice Rink such as an investment asset used by the public to ensure that the obligation and inspections requirements are suitable for the type of facility.
The Committee discussed the report and made the following comments:
Questioned whether the Council had fully carried out due diligence and its contractual responsibilities.
Sought clarification in relation to the Councils reasonable landlord responsibilities and its legal obligation to check the state of the buildings that it leased out. Questioned where the legal responsibility for Perma frost sat.
Requested the opportunity to review the terms of the lease. Officers agreed to circulate any relevant extracts.
Sought clarification on the difference between investment and operational assets.
Acknowledged that there had been a number of detailed reports on the issue over the year and that all formal decisions had been properly taken with extensive legal advice sought.
Resolved: The Committee recommends to Cabinet that:
Consider lessons learnt including whether any processes need to be amended or put in place following the issues with the Ice Rink facilities.
A review is undertaken to identify properties that are in a similar position to the Ice Rink such as an investment asset used by the public to ensure that the obligation and inspections requirements are suitable for the type of facility.
7
Council Motion to consider temporary Ice Rink provision
Contact Officer: Paul Martin
This report provides an update and outlines the minimum requirement specification provided by the ice rink users.
This report provides an update and outlines the minimum requirement specification provided by the ice rink users.
Attachments:
- Document Report 10 Sep 2024
- Document Appendix 1 10 Sep 2024
Minutes
The Co-Leader introduced the report which provided an update and outlined the minimum requirement specification provided by the ice rink users.
The Sports Infrastructure Team Leader updated the committee with a range of broad quotes that the Council had received following initial enquires.
The Committee discussed the report and made the following comments:
Suggested that the Council could support the ice rink users by funding their travel costs to other rinks or to pay for access when the permanent ice rink reopened.
Reference was made to the Resilience fund and whether the money for a temporary rink could be funded through the fund. The Co Leader advised that the purpose of the fund was to protect the Council in the event of any emergency or unforeseen expenditure.
Questioned whether information was available on what the potential income from a temporary rink would be. Officers confirmed that they were still awaiting responses in order to formalise quotes and understand the operational costs.
Disappointed to not see any mitigations for issues proposed in the report.
Expressed the importance of the Ice Rink as a Community facility.
Requested that the Chair consider convening an additional meeting when the formal figures were available.
Resolved: The Committee requests that Cabinet
Explore ways to provide support to the ice users.
Proactively explore what can be done to provide a temporary ice rink including what financial impact this would have.
The Sports Infrastructure Team Leader updated the committee with a range of broad quotes that the Council had received following initial enquires.
The Committee discussed the report and made the following comments:
Suggested that the Council could support the ice rink users by funding their travel costs to other rinks or to pay for access when the permanent ice rink reopened.
Reference was made to the Resilience fund and whether the money for a temporary rink could be funded through the fund. The Co Leader advised that the purpose of the fund was to protect the Council in the event of any emergency or unforeseen expenditure.
Questioned whether information was available on what the potential income from a temporary rink would be. Officers confirmed that they were still awaiting responses in order to formalise quotes and understand the operational costs.
Disappointed to not see any mitigations for issues proposed in the report.
Expressed the importance of the Ice Rink as a Community facility.
Requested that the Chair consider convening an additional meeting when the formal figures were available.
Resolved: The Committee requests that Cabinet
Explore ways to provide support to the ice users.
Proactively explore what can be done to provide a temporary ice rink including what financial impact this would have.
8
Review of the work programme
The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.
Attachments:
- Document Overview and Scrutiny Work Programme May 2024 10 Sep 2024
Minutes
The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.
It was requested that the response to the flooring motion be brought to the next meeting and requested an update on Community safety and soft play.
The Committee appointed Councillors, Hart, Grassi, Slimin, Tustain and Vaux to LRNA task and finish group.
It was requested that the response to the flooring motion be brought to the next meeting and requested an update on Community safety and soft play.
The Committee appointed Councillors, Hart, Grassi, Slimin, Tustain and Vaux to LRNA task and finish group.
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