This is a meeting of the Audit and Finance Committee of Havant Borough Council held on the 15th Sep 2021.
The last meeting of the Audit and Finance Committee was on the 25th Mar 2024, and the next meeting will be 8th Jul 2024.
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Item | Title | Minutes |
1 | Apologies for Absence |
Apologies for absence were received from Councillors Prad Bains and Guest. |
2 | Minutes |
Minutes - 09/06/2021
MInutes - 21 July 2021 The Minutes of the meetings of the Audit and Finance Committee held on 9 June and 27 July 2021 were agreed as a correct record and signed by the Chairman. |
3 | Declarations of Interests |
There were no declarations of interests. |
4 | Internal Audit Progress Report |
HBC Audit and Finance Committee - Internal Audit Progress Report (July 21) - Appendix 1
Analysis of live reviews (September update) HBC Audit and Finance Committee - Internal Audit Progress Report July 2021 (Covering Report) The Committee considered the report presented by Antony Harvey and Mark Norton of the Southern Internal Audit Partnership, who joined the meeting for the debate on this item and answered member’s questions in connection with the report.
The paper provided an update on the progress of internal audit activity completed in accordance with the approved audit plan, and summarised the status of ‘live’ reports. The Committee also received a September update on progress made with the audit actions. The Committee noted that a number of actions had been put back due to redeployment of staff during the Covid 19 pandemic
RESOLVED that the Internal Audit Progress Report, reflecting progress to 31 July 2021, as submitted be noted.
|
5 | Annual Audit Letter 2019/20 |
cover report2
20 HBC Annual Audit Letter 1920 Mr Suter and Mr Jones, on behalf of the Council’s external auditors presented the Annual Audit letter 2019/20, which was a summary of the Audit Results Report.
Mr Suter, Mr Jones and the officers answered questions raised by members of the Committee relating on property and asset valuation.
Resolved that the Annual Audit Letter for 2019/20 as submitted be noted. |
6 | Provisional Revenue and Capital Outturn 2020/21 |
HBC 2122 Outturn Report Cabinet v1
Appendix A - HBC Revenue Outturn Appendix B - Q3 Capital Forecast Appendix C - HBC Earmarked Reserves Appendix D - HBC Budget Virements The Committee considered a report setting out the summary position regarding the provisional revenue and capital outturn for 2020/21.
The officers answered questions raised by members of the Committee.
The officers agreed to circulate details of the Key Performance Indicators referred to on page 65 of the report.
Resolved that:
a. the outturn for the General Revenue Fund, subject to external audit, of a General Fund underspend of £0.188 million;
b. the transfers to the General Revenue Fund and Earmarked reserves, as set out in Table 3 (Earmarked Reserve Movements) of the submitted report; and
c. The position of the 2020/21 capital programme as at Outturn (31 March 2021)
be noted.
|
7 | Corporate Performance Report Quarter 1 2021/22 |
HBC Q1 Performance 202122 v2
HBC Appendix A Monitoring EB Q1 202122 HBC Appendix B Quarterly performance report HBC Q1 2021-22 full version v5 The Committee considered a strategic overview of performance for Quarter One 2021/22 in relation to the corporate priorities in the Council’s Corporate Plan.
The Officers and the Cabinet Lead for Finance, Regeneration and Estates answered questions relating to the report submitted.
The Committee was advised that future reports would split the employment figures into the number of full time and part time staff employed by the Council.
RESOLVED that
a. the revenue and forecast variance outturn for 2021/22 in Appendices A of the submitted report; and
b. the summary performance information at Appendix B of the submitted report for services
be noted.
|
IND
Apologies
Conservative
Present, as expected
Conservative
Apologies
Conservative
Present, as expected
Conservative
Present, as expected
CON
Present, as expected
CON
Present, as expected
CON
Present, as expected
None
Expected
25th Mar 2024 Audit and Finance Committee
29th Jan 2024 Audit and Finance Committee
30th Oct 2023 Audit and Finance Committee
10th Jul 2023 Audit and Finance Committee
23rd Mar 2023 Audit and Finance Committee
30th Jan 2023 Audit and Finance Committee
28th Nov 2022 Audit and Finance Committee (Cancelled)
20th Oct 2022 Audit and Finance Committee
28th Jul 2022 Audit and Finance Committee
30th May 2022 Audit and Finance Committee (Cancelled)
8th Jul 2024 Audit and Finance Committee
28th Oct 2024 Audit and Finance Committee
27th Jan 2025 Audit and Finance Committee
31st Mar 2025 Audit and Finance Committee